Alchemi Media Inc. Diversity, Equity, and Inclusion (DEI) Policy

Effective Date: February 1st, 2025
Last Updated: January 30th, 2025

1. Introduction

At Alchemi Media Inc., we believe that diversity, equity, and inclusion (DEI) are fundamental to fostering a thriving and innovative workplace. As a marketing agency operating in Québec, we are committed to creating a culture where all employees, clients, and collaborators feel valued, respected, and empowered. This DEI policy outlines our principles and commitments to ensure an inclusive, fair, and diverse work environment.

2. Scope

This policy applies to all employees, contractors, freelancers, and interns associated with Alchemi Media Inc. It governs all aspects of employment, including hiring, promotions, compensation, training, and workplace interactions.

Given that most of our employees work remotely, this policy extends to virtual work environments, ensuring that DEI principles are upheld across all digital communication channels, remote meetings, and collaborative tools.

3. Our Commitment to DEI

3.1 Diversity

We celebrate and welcome employees from diverse backgrounds, including but not limited to differences in race, ethnicity, nationality, gender identity and expression, sexual orientation, disability, age, religion, socioeconomic status, and cultural background.

3.2 Equity

We recognize that systemic barriers exist and are committed to providing fair opportunities for all. We strive to ensure that policies, practices, and resources are equitably distributed to support the success of every employee.

3.3 Inclusion

We foster a work environment where all individuals feel respected, heard, and valued. Our leadership is dedicated to maintaining an inclusive workplace culture where different perspectives contribute to our growth and success.

4. Legal Compliance

Alchemi Media Inc. adheres to all applicable laws and regulations related to DEI, including:

• The Québec Charter of Human Rights and Freedoms

• The Canadian Human Rights Act

• The Québec Labour Standards Act (Loi sur les normes du travail)

• The Pay Equity Act (Loi sur l’équité salariale)

• The Act Respecting the Protection of Personal Information in the Private Sector

These laws protect against discrimination and ensure fair treatment in hiring, promotions, workplace policies, and employment termination.

5. Workplace Initiatives

To actively support DEI, Alchemi Media Inc. will:

• Implement inclusive hiring practices that prioritize diverse candidates and reduce biases in recruitment.

• Offer equal pay for equal work and ensure pay transparency.

• Provide DEI sensibilisation and awareness programs for employees and leadership.

• Promote a harassment-free and respectful work environment.

• Encourage employee resource groups (ERGs) to foster community and peer support.

• Ensure accessibility in both our physical and digital workspaces.

• All of these, to the best of our abilities.

6. Anti-Discrimination & Harassment Policy

Discrimination or harassment of any kind will not be tolerated at Alchemi Media Inc. This includes:

• Any form of discrimination based on race, gender, religion, sexual orientation, disability, or other protected statuses.

• Workplace harassment, including verbal, physical, or online abuse.

6.1 Social Media Conduct

Employees, suppliers, and collaborators must uphold Alchemi Media Inc.’s DEI values on both company and personal social media platforms. The following actions are strictly prohibited:

• Posting or sharing hateful, discriminatory, or offensive comments.

• Engaging in online harassment, bullying, or defamatory speech.

• Using social media to undermine Alchemi Media Inc.’s commitment to diversity, equity, and inclusion.

Violations of this policy, including social media misconduct, may result in corrective actions, including termination of contracts or employment.
Discrimination or harassment of any kind will not be tolerated at Alchemi Media Inc. This includes:

• Any form of discrimination based on race, gender, religion, sexual orientation, disability, or other protected statuses.

• Workplace harassment, including verbal, physical, or online abuse.

Employees who experience or witness discrimination or harassment should report it to higher management or a designated management representative. Complaints will be handled with confidentiality and without fear of retaliation.

7. Accountability & Continuous Improvement

To maintain our commitment to DEI:

• Our leadership team will be accountable for enforcing DEI policies and fostering an inclusive work environment.

8. Reporting & Compliance

Any concerns regarding DEI violations should be reported to higher management. Reports will be taken seriously, investigated promptly, and addressed accordingly.

9. DEI Commitment Acknowledgment

All employees, suppliers, and subcontractors must review the DEI initiative as a commitment to uphold these values. Failure to adhere to this policy, including acts of discrimination, harassment, or exclusionary behavior, may result in corrective action, including termination of contracts or employment.

This policy does not extend to clients, who are not required to follow Alchemi Media Inc.’s DEI commitments. However, we encourage respectful and professional interactions aligned with our company values.

For any questions about this policy, please contact: Claudia Comtois ([email protected])